Board/Minutes/2025-09-28

Meeting details

President: Justarandomamerican

Vice President: Globe

Secretary: Dream Indigo

Treasurer: Angela (former), Zazzy (current)

Date: September 28 – October 3, 2025

Time: 10:38 AM MDT

Location: WikiOasis Board Discord server

Attendees

• Justarandomamerican
• Zazzy
• Globe
• Dream Indigo
• Angela
• Smhcristian

Absentees

None.

Agenda

1. Call to order.
2. Approval of previous meeting's minutes.
3. Officer reports.
4. Old business.
5. New business.
6. Executive session as needed.
7. Adjourn.

Meeting

September 28, 2025, 10:38 AM MDT – The meeting came to order.

10:43 AM MDT – Previous meeting's Minute was approved.

10:48 AM MDT – The Agenda was approved.

Officer reports

10:48 AM MDT – Angela reported that the Foundation had two donations since the beginning of September 2025, and several bills were paid. She loaned the previously approved $200. The Foundation had $162.08 in its account, however it was not clear if a $12 bill, which had been paid earlier that day, was debited yet.

Old business

11:09 AM MDT – Justarandomamerican moved to appoint Globe as the President temporarily until their return after a hiatus. Zazzy and Dream Indigo seconded the motion. The motion was adopted without objections, and they relinquished the chair at 11:12 AM MDT.

New business

September 29, 8:02 AM MDT – Justarandomamericanto moved to add adopting the Volunteer Management Policy to New Business. Zazzy seconded the motion. The motion was adopted without objections at 2:45 PM.

3:02 PM MDT – Justarandomamerican reclaimed the President's chair.

3:20 PM MDT – Justarandomamerican moved that the Volunteer Management Policy is approved, and that Globe is appointed Volunteer Manager. Zazzy seconded the motion, and Justarandomamerican and Dream Indigo ayed; Globed abstained because of the conflict of interest. The Ayes had it, the Volunteer Management Policy was adopted, and Globe was appointed Volunteer Manager at 3:27 PM MDT.

3:28 PM MDT – Justarandomamerican moved that the Volunteer Management Policy is to be posted on-wiki by the Secretary. The motion was approved without objections at 4:18 PM MDT, and published by Dream Indigo at 4:19 PM MDT.

5:03 PM MDT – Justarandomamerican moved to approve an Ent Credit Union Non-profit Banking Package set of accounts to be opened by the Treasurer. Zazzy seconded the motion, and Dream Indigo and Globe had no objections. The motion was adopted without objections at 7:41 PM MDT.

September 30, 4:09 PM MDT – Justarandomamerican moved that the Board oversees various departments, and a Director shall be appointed for the Technology Department and for the Community Support and Safety Department. The President also moved to repeal the Volunteer Management Policy. Zazzy, Dream Indigo and Justarandomamerican ayed. The motion was adopted at 4:36 PM MDT.

5:10 PM MDT – Justarandomamerican moved to appoint Zippy as the Director of Technology, and someone as the Director of Community Support and Safety. The President also moved to add a section to the Bylaws, which can be found here. Dream Indigo, Justarandomamerican, Zazzy and Globe ayed. A Director of Community Support and Safety had not been appointed yet.

October 2, 7:37 PM MDT – Justarandomamerican moved to appoint Smhcristian as a Board Director and as the Director of Community Support and Safety. Globe, Dream Indigo and Justarandomamerican ayed. The Ayes had it, and the motion was adopted at 7:41 PM.

October 3, 7:32 AM MDT – The meeting was adjourned.

Next meeting

Saturday, October 18, 2025 at 1:00 PM MDT.